Things To Look For While Making Pay Stubs For Employees

Presented by      By John Wolf and Tom Cullen CPA

When you run a small enterprise, it can be tempting to write your employees a paycheck directly from your account. This is becoming more and more difficult as most employees demand some form of pay stub. Their pay stub is the most important method available to track their weekly income in order to make sure that they are getting paid properly. As well, this is an industry-standard way to let them know how much they are paying out in taxes.

In today’s business world, larger companies have included pay stubs into their payroll activities, but many smaller organizations, particularly individual entrepreneurs that are new as employers may be slow to make the transition.

Paystub maker

There are various templates and formats for pay stubs and they each can serve a purpose and so if you have doubts regarding the kind of template to choose, take a look at these points:

•   Costs

Accounting software or another cost management system is required when it comes to business expenses. The implementation of a good system will help you keep a track record of your various expenses that you should expect as your business expands. A pay stub template is one part of the financial management picture, but just the start, and you should make use of various reports to analyze the finances of the company and make sure you stay on budget.

•   Customize

Every business has its own nature and every employer follows unique criteria while dealing with work situations. So, if you need a customized template, choose from the multiple options available on the web. If you have the right accounting software, you might be able to get the perfect template to create pay stubs for employees. Pay Stub Maker can help get you started with the standard template.  As you grow, you will need to start to customize to get to the appropriate pay stubs for you and your employees, in terms of features and information provided.

•   Employees

Believe it or not, making pay stubs for employees is not only good for you, but also for your employees.  It will not only simplify the payroll management process but also maintains transparency to your employees. Your employees are happy, and you are happy, which in our experience is the core idea behind a successful business. Your employees will need to pay stubs when applying for a car loan, filling out their child’s college financial aid norms, refinancing a house, or renting an apartment.

How To Make pay stubs for employees

A paycheck by itself does not provide employees complete details of their financial picture that they may wish to track, such as what tax deductions were made, the amount of those deductions, the total number of hours worked, and year-to-date payment information. Employers can create a pay stub to go along with the employee paychecks by downloading a pay stub template or by creating their own pay stub template in a spreadsheet application.  Online pay stub generators can help too 🙂

When it comes to the detailed information in a pay stub, remember:

•   Include information that your employees want, but make sure to also follow State and Federal employment laws.


•   Each pay stub should basic information, such as a space for the employee’s name and address.

•   Also include the social security number and the hours an employee worked, which will be further categorized into regular hours and overtime hours.

•   A total number of hours should be shown along with the gross pay.

•   List all taxes, medical deductions 2020, social security, health insurance payments.


Using a template can help you save both time and hassle every time payday comes around, making it smooth and easier. team thanks you for a visit and reading this blog    Pays tub online       About pay stubs

Learn how to create your pay stub


Disclaimer: John Wolf and are making a total effort to offer accurate, competent, ethical HR management, employer, and workplace advice.  We do not use the words of an attorney, and the content on the site is not given as legal advice. The website has readers from all US states, which all have different laws on these topics. The reader should look for legal advice before taking any action.  The information presented on this website is offered as a general guide only.