Pay Stubs generating
Presented by Paystrubmakr.com By John Wolf
Taking care of your employees is the best way to get on the road to success, even if you are running a small business. But there’s a lot that goes into that. Arguably, one of the most important decisions you will make concerning your employees is how you will manage and handle the payroll process.
100% of employees would like to receive their pay through direct deposit, but many small businesses still use paper checks for their payroll. If you’re running a business and want to learn more about making employee pay stubs and what rules should be followed, read on. Before choosing how to pay your employees, ensure that you’re compliant with state regulations; some requirements vary by state and need to be followed related to the delivery of employee pay information.
Federal Law Overview
According to The Fair Labor Standard Act (FLSA), FISA the employer should keep payroll records, but it does not require employers to provide employee pay stubs. Employers FISA must provide a paper record, but Federal laws have strict record-keeping requirements.
State Law Overview
Although pay statements are not required under Federal law, most states have preferred to pass laws requiring employers to provide periodic statements about their pay and withholding. Your condition might not require employer-issued pay stubs, but an employee can call for payroll records.
For instance, printed pay stubs are mandatory in Colorado, Arizona, Connecticut, Iowa, Hawaii, Maine, Minnesota, North Carolina, New Mexico, Vermont, and Texas. However, most states allow employers to use electronic pay stubs as long as these three standards are met:
-Employees have a unique, secure login
-Employees can access the pay stub electronically
-The pay stubs can be printed out
There are several states where employers are not required to provide pay stubs: Arkansas, Florida, Louisiana, Mississippi, Nebraska, South Dakota, Tennessee, and Virginia.
Federal Law Overview
According to The Fair Labor Standard Act (FLSA), the employer should keep payroll records, but it does not require employers to provide employee pay stubs. Employers don’t have to provide a paper record, but Federal laws have strict record-keeping requirements.
Access/Print
Some states require businesses to provide a printed pay statement for all employees. However, this generally means that employees must be able to access their pay stubs electronically and be able to print them easily. The states in this group include California, Colorado, Connecticut, Iowa, Maine, Massachusetts, New Mexico, North Carolina, Texas, Vermont, and Washington.
Opt-out
Employees in states with opt-out rules must consent to specific methods of check stub delivery. For example, if a company has introduced a new paperless program, employees must be allowed to ‘opt out’ and keep receiving their paper stubs instead. States in this group include Delaware, Minnesota, and Oregon.
Opt-In
Companies or businesses in Hawaii must offer printed or written pay statements unless the employee agrees to receive their pay statement electronically. Hawaii is the only state to require this type of consent.
Generally, the items below are required on paycheck statements:
- Employee name
- Social Security Number
- Pay Rate
- Pay Period
- Deductions
If you’re thinking of the best way to create paycheck stubs, look no further than Pay Stub Makr. At www.paystubmakr.com, you can easily create professional quality pay stubs in 5 minutes, including accurate State and Federal income tax deductions. To know more, visit www.paystubmakr.com.